Sealed Bids for the construction of the project will be received by the City of Morgantown, at the office of the Finance Director in the City Municipal Building at 389 Spruce Street, Morgantown, WV 26505, until 10:00 A.M. local time on Thursday, August 10, 2023, at which time the Bids received will be publicly opened and read. The Project consists of the relocation of First Street to create a 4-way intersection with Beechurst Avenue and Campus Drive. Other improvements include the realignment and widening of Hall Street from Third Street to Reynolds Hall parking lot, and the replacement of a West Virginia University (WVU) parking lot, construction of curb, pavement markings, as well as drainage improvements. Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis as indicated in the Bid Form.
A two-envelope system will be used. Each Bid must be submitted in a sealed envelope (“Envelope No. 1”) which must contain: (a) the Bid Bond, (b) Certificate of Compliance, (c) Power of Attorney, (d) all other necessary documents as required on Bid Opening Checklist of these Contract Documents, and € a separate sealed envelope inside marked “Bid Proposal” (“Envelope No. 2”) containing the completed and signed Bid.
Both envelopes must have the following information in the lower left-hand corner: Name and address of Bidder, Bidder’s WV Contractor’s License Number, “Bid on Bid Call 2024-01, First Street Relocation”, City of Morgantown, 389 Spruce Street, Morgantown, West Virginia 26505. To be opened at 10:00 A.M., August 10, 2023.
Envelope No. 2 marked “Bid Proposal” shall consist solely of the completed and signed Bid Forms. In the event that Envelope No. 1 does not include all the items on the Bid Proposal shall be returned to the Bidder unopened. At that time, the Owner will declare the Bidder Non-responsive.
The Issuing Office for the Bidding Documents is: Stantec – 320 Southview Dr. Suite 102, Bridgeport, WV 26330. Prospective Bidders may examine the Bidding Documents at the Issuing Office Monday through Thursday between the hours of 9:00 A.M. until 3:00 P.M. Bidding Documents may be obtained from the Issuing Office during the hours indicated above beginning on July 26, 2023. Bidding Documents are available as portable document format (PDF) files. Upon request Stantec will transmit the Bidding Documents via electronic delivery service. All bidders are required to register in person at the issuing office or via email to
leann.rakes@stantec.com
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. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.
A pre-bid conference will be held at 10:00 A.M. local time on Wednesday, August 3, 2023, at the Project Location 201 Beechurst Ave, Morgantown, WV 26505. Attendance at the pre-bid conference is mandatory.
Bid security in the form a Certified Check or Bid Bond shall be furnished with the bid in an amount not less than 5%. The Bid Bond must be co-signed by a West Virginia agent.
All questions about the meaning or intent of the Bidding Documents are to be sent in writing to Stantec in accordance with the Instructions to Bidders. Telephone inquiries are unacceptable.
All bids shall be irrevocable for 60 days after the bid opening date. Construction time limit is 200 calendar days for substantial completion and 30 calendar days immediately thereafter for final acceptance. Liquidated damages for each (or both) completion time is, $1,000.00 per day.
Bidders must comply with all State anti-bid-rigging regulations pertaining to work associated with this Project and will be required to submit an executed non-collusion affidavit with the bid. All bidders are hereby notified that in regard to any Contract pursuant to this advertisement, businesses will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of gender, race, color, creed, sex, age, physical disability, or national origin in consideration for an award. Similarly, the Successful Bidder shall in no manner discriminate against or intimidate any employee involved in the manufacture of supplies, the performance of Work, or any other activity required under the Contract on account of gender, race, creed, or color.
All bidders must hold a current West Virginia contractor's license on the date of the Bid Opening. Bids received after the scheduled closing time for the reception of bids will be returned unopened to the bidders. The City of Morgantown reserves the right to waive any defects, errors, omissions, mistakes, informalities, to accept any bid or combination of bids that are deemed to be in the best interest of the City of Morgantown, and to reject any or all proposals.
