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Department of Veterans Affairs/VISN 5/RPO-E/NCO5
Sources Sought Notice
Steam Water Heater

Veterans Affairs Network Contracting Office (NCO) 5 is seeking sources for a steam water heater for the Hershel "Woody" Williams VA Medical Center. The requirement will support the medical center stay within compliance of policies found in VHA Directive 1810 and VHA Directive 1061(1).

The NAICS code for this contract action is 333414 - Heating Equipment (except Warm Air Furnaces) Manufacturing (SBA Size Standard: 500 employees). The Product Service Code for this action is 4410 - Industrial Boilers. Responses from vendors classified in similar NAICS codes and/or PSCs are encouraged and will be accepted.

The equipment being sought for the requirement is listed below -

Semi-Instantaneous Water Heater - Brand Name or Equal to: Hesco HI Series Semi-Instantaneous Steam Model HI-BB-60-SS-100-4-V-SW-P-20-DSS-150
Steam powered
120 Volt
Vertical
Maximum Height of 80
Maximum Width of 50
Single Wall
Pilot Operated
Double Solenoid Safety
60 Gallons Per Minute (GPM) recovery from 40 degrees to 140 when supplied with 40 PSIG steam to the control valve.
Stainless Steel Tank and Tubing
Temperature must be able to be controlled within 4 degrees plus or minus the set point.
The heaters must be constructed and stamped in accordance with ASME code for a working pressure of 150 PSI on the tank side and 150 PSI tube site.
Heater should be furnished with:
Steam control valve
Steam strainer
Steam gauge
Union orifice trap
Vacuum breaker
Temperature control
Circulating pump 1 1/12 HP, 120V, Bronze with isolation valves
Temperature gauge 30 degrees Fahrenheit 240 degrees Fahrenheit with brass well
Control panel with on/off, normal, high temperature lights, and high temperature safety thermostat
Combination temperature and pressure release valve; Steam pressure reducing valves and temperature regulators in a single pilot-operated valve
½ Copper SB75 single wall tube bundle w/ 304 stainless steel tube sheet
2 spence type E valve (Stainless steel multiple sheet diaphragm and single seat regulator)
Minimum 20 year warranty
Respondents to the Sources Sought Notice are to provide a capabilities statement which addresses at minimum:

Contractor name
Contractor address
Contractor point of contact, phone, and email address
Contractor Business Size (i.e., other than small business or small business)
Contractor Unique Entity Identifier (UEI) number
Capabilities statement
Estimated delivery timeframe
Authorized distributor letter (if applicable)
Small Business Classification (if applicable)
Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) SBA Veteran Small Business Certification (VetCert) (if applicable)
FSS/GSA Contract number (if applicable)

Please limit responses to a maximum of five pages.

Respondents are advised that minor grammatical errors may be present in the Sources Sought notice. Please only bring such issues to the attention of the government if you cannot discern the meaning of a specific sentence or section of the document.
Not responding to this request does not preclude participation in future order requests.
Interested parties may express their interest by providing a complete response no later than Thursday, October 26, 2023, at 6:00 am ET. The response must provide clear and unambiguous evidence to substantiate the capability of the party to satisfy the requirement. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. When responding to this announcement, respondents should refer to Announcement 36C24524Q0074 Sources Sought Notice. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. Interested parties are encouraged to furnish information. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirement(s) listed above to Contract Specialist, Johao Stewart by email at johao.stewart@va.gov. If the requirement is to be solicited, authorized distributors will be required to provide a letter of supply/direct letter from the original equipment manufacturer(s) to verify interested parties are an authorized distributor of the product(s) they seek to provide. Please note, during this time the government is unable to provide direct responses to any questions received. However, due consideration will be given to all feedback and any feedback received may be used to revise the requirements.

Information from this Sources Sought Notice may lead to one-on-one market research discussions and other recommended approaches to industry engagement. The results of this notice will help identify a procurement strategy, including a set-aside, if appropriate. We plan to publish a solicitation on/around the beginning of November 2023.
No other information is available at this time.

DISCLAIMER:
This Request for Information/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Request for Information/Sources Sought that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Request for Information/Sources Sought.
Best,

Johao Stewart, Contact Specialist

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