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Responses must be received no later than Thursday, June 29th, at 12:00PM EST.
THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 333241. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Food Warming Equipment for the Clarksburg VA Medical Center.

ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA
__________________
__________________

Heat on Demand Advantage Plus Activator, 208 Volt EIL: 110, CSN: 7310-493155, NXA-URGENT-N&FS-FOOD SERVER/WARMER TABLE
LOCAL STOCK NUMBER: 13978
0002

1.00
EA
__________________
__________________

Convected Air Dish Heater, 9 inch, 2 tubes, 208 Volt (120 - 9" China Dish Capacity) EIL: 110, CSN: 7310-493155, NXA-URGENT-N&FS-FOOD SERVER/WARMER TABLE
LOCAL STOCK NUMBER: 92383
0003

60.00
EA
__________________
__________________

Heat on Demand Advantage Induction Base, Sapphire
LOCAL STOCK NUMBER: 13734
0004

60.00
EA
__________________
__________________

Radiance High Performance Dome, Sapphire
LOCAL STOCK NUMBER: 13738
0005

72.00
EA
__________________
__________________

China 9" Round Entr?e Dish, Bright White, Narrow Rim
LOCAL STOCK NUMBER: 13320
0006

1.00
EA
__________________
__________________

Heat On Demand Activator Table w/casters
LOCAL STOCK NUMBER: 99878
0007

2.00
EA
__________________
__________________

Heat on Demand Activator Side Table w/casters
LOCAL STOCK NUMBER: 11097
0008

2.00
EA
__________________
__________________

Hot Food Counter, 5 Well, 74" Length, with Work Shelf, Double Over Shelf & Top Shelf Heat-Lamp (208V/50A/1-PH, 29.6A Max Load, 6-50P NEMA Plug) EIL: 110, CSN: 7310-493155, NXA-URGENT-N&FS-FOOD SERVER/WARMER TABLE
LOCAL STOCK NUMBER: 14292
0009

1.00
EA
__________________
__________________

FREIGHT
LOCAL STOCK NUMBER: FRT




Statement of Need

VA Clarksburg
STATEMENT OF NEED AND GENERAL SPECIFICATIONS FOR Aladdin Temp-Rite Food Warming Equipment or EQUAL
Background
VA Clarksburg has revamped its food service process and needs the Aladdin Temp-Rite food warming equipment & supplies or EQUAL listed in the specifications section below.

Specifications
Please see below for salient characteristics.

Item#
Item
QTY
13978
Heat on Demand Advantage Plus Activator (208 Volt) ADV700
1 EA
92383
Convected Air Dish Heater, 9 inch, 2 tubes, 208 volt (120 9" China Dish capacity) DH07
1 EA
13734
Heat on Demand Advantage Induction Base, Sapphire IHB26F
60 EA
13738
Radiance High Performance Dome, Sapphire ALRD500
60 EA
13320
China 9" Round Entrée Dish, Bright White, Narrow Rim D900
72 EA
99878
Heat On Demand Activator Table w/casters INDAT10C
1 EA
11097
Heat on Demand Activator Side Table w/casters INDAT10STC
2 EA
14292
Hot Food Counter, 5 Well, 74" Length, with Work Shelf, Double Over Shelf & Top Shelf Heat-Lamp (208V/50A/1-PH, 29.6A Max Load, 6-50P NEMA Plug) J712B-WO2H
2 EA

Delivery Location
Attn: (Nutrition & Food Service)
Louis A. Johnson Medical Center
1 Medical Center Drive
Clarksburg, WV 26301

Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above.

The Contractor must comply and provide all necessary information to VA Clarksburg. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.
Safety Data Sheet (SDS)

If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property.

Delivery Coordination

Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge to the government.

___________________________________________________________________________
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below.
If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?
(4) If you are a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(7) Please provide general pricing for your products/solutions for market research purposes.
(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics.
Responses to this notice shall be submitted via email to Michael.Jones16@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Thursday, June 29, 2023, at 12:00PM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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