West Virginia Bids > Bid Detail

4120--Air Handling Unit Filters ( Brand Name or Equal)

Agency: VETERANS AFFAIRS, DEPARTMENT OF
Level of Government: Federal
Category:
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Opps ID: NBD00159653221296965
Posted Date: Mar 7, 2023
Due Date: Mar 14, 2023
Solicitation No: 36C24523Q0371
Source: https://sam.gov/opp/f9d5631100...
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4120--Air Handling Unit Filters ( Brand Name or Equal)
Active
Contract Opportunity
Notice ID
36C24523Q0371
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
245-NETWORK CONTRACT OFFICE 5 (36C245)
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General Information
  • Contract Opportunity Type: Sources Sought (Original)
  • All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Mar 07, 2023 10:51 am EST
  • Original Response Date: Mar 14, 2023 03:00 pm EDT
  • Inactive Policy: Manual
  • Original Inactive Date: Apr 13, 2023
  • Initiative:
    • None
Classification
  • Original Set Aside:
  • Product Service Code: 4120 - AIR CONDITIONING EQUIPMENT
  • NAICS Code:
    • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • Place of Performance:
    Louis A. Johnson Medical Center Clarksburg , WV 26301
    USA
Description
Department of Veteran Affairs Air Handling Unit Filters (Brand name or Equal)
Request for Information (RFI)

The Department of Veterans Affairs (VA) is issuing this RFI in accordance with FAR 15.201(e). This RFI is issued for the purpose of conducting capabilities and market research. Accordingly, this RFI constitutes neither a Request for Proposal (RFP) nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. Do not submit a proposal. The Department of Veterans Affairs is not at this time, seeking proposals or quotes and therefore will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request.

The Government does not reimburse respondents for costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing an acquisition strategy and Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent.

Interested parties are responsible for adequately marking proprietary, restricted or sensitive information contained in their response. This is a request for information only and does not obligate the Government in any way, nor does it commit the Government to a specific course of action. The Government is seeking as much information as possible and a complete response from industry to this RFI during this market research activity may assist the Government in developing an acquisition strategy and finalizing any Product description/salient characteristics.

THERE IS NO SOLICITATION AT THIS TIME. IF YOU ARE AN SDVOSB, PLEASE STATE SO IN YOUR RESPONSE.
The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Air Filters for the Louis A. Johnson Medical Center, Clarksburg, WV.
BACKGROUND:
Medical facility in need of Air Filters.
LOCATION:
Louis A. Johnson Medical Center, 1 Medical Center Drive Clarksburg, WV 26301

ITEM INFORMATION:
Line Items
Product Description
Units of Measure
Quantity
1
99.97% HIGH CAP HEPA - 12x24x11 1/2
Each
5
2
99.97% HIGH CAP HEPA - 24x24x11 1/2
Each
10
3
MERV 11 SYNTH MINIPLEAT - 12x24x4
Each
20
4
MERV 11 SYNTH MINIPLEAT - 24x24x4
Each
40
5
MERV 11 SYNTH MINIPLEAT W/HEADER -16x20x4
Each
48
6
MERV 11 SYNTH MINIPLEAT W/HEADER -16x20x4
Each
18
7
MERV 11 SYNTH MINIPLEAT W/HEADER -20x20x4
Each
34
8
MERV 11 SYNTH MINIPLEAT W/HEADER -20x24x4
Each
38
9
MERV 11 SYNTH MINIPLEAT W/HEADER -20x25x4
Each
8
10
MERV 11 SYNTH MINIPLEAT W/HEADER -24x24x4
Each
144
11
MERV 14 SYNTH MINIPLEAT W/HEADER-20x24x4
Each
2
12
MERV 14 SYNTH MINIPLEAT W/HEADER -24x24x4
Each
4
13
MERV 15 SYNTH MINIPLEAT W/HEADER -12x24x4
Each
23
14
MERV 15 SYNTH MINIPLEAT W/HEADER -20x20x4
Each
8
15
MERV 15 SYNTH MINIPLEAT W/HEADER -24x24x4
Each
91
16
Z-LINE MERV 11 PLEAT - 16x20x4
Each
16
17
Z-LINE MERV 11 PLEAT - 16x25x4
Each
16
18
Z-LINE MERV 11 PLEAT -18x24x4
Each
8
19
Z-LINE ZL PLEAT - 12x24x2
Each
213
20
Z-LINE ZL PLEAT - 16x20x1
Each
16
21
Z-LINE ZL PLEAT - 16x20x2
Each
130
22
Z-LINE ZL PLEAT - 16x24x2
Each
24
23
Z-LINE ZL PLEAT - 16x25x1
Each
12
24
Z-LINE ZL PLEAT - 16x25x2
Each
16
25
Z-LINE ZL PLEAT - 16x30x1
Each
12
26
Z-LINE ZL PLEAT - 18x22x2
Each
8
27
Z-LINE ZL PLEAT - 20x20x2
Each
178
28
Z-LINE ZL PLEAT - 20x24x2
Each
418
29
Z-LINE ZL PLEAT - 20x24x4
Each
4
30
Z-LINE ZL PLEAT - 20x25x2
Each
88
31
Z-LINE ZL PLEAT - 24x24x2
Each
384
32
Z-LINE ZL PLEAT - 24x24x4
Each
478
33
Z-LINE ZL PLEAT - 28 1/2x29 1/2x2
Each
28
34
Z-LINE ZL PLEAT - 28x34x2
Each
18

PERIOD OF PERFORMANCE: April 10, 2023 April 9, 2024, plus 4 Option Years

STATEMENT OF WORK:
Background
VA Clarksburg requires air-handling filters for sixty-three (63) different locations throughout the Louis A. Johnson VA Medical Center. Due to limited storage capabilities, we require that the filters be shipped in accordance with the delivery schedule listed in this SOW.

Specifications
Please see below for HVAC filters and quantities required annually.

MODEL & TYPE
SIZE
TOTAL ANNUAL RELEASE QUANTITY
99.97% HIGH CAP HEPA
12x24x11 1/2
5
99.97% HIGH CAP HEPA
24x24x11 1/2
10
MERV 11 SYNTH MINIPLEAT
12x24x4
20
MERV 11 SYNTH MINIPLEAT
24x24x4
40
MERV 11 SYNTH MINIPLEAT W/HEADER
12x24x4
48
MERV 11 SYNTH MINIPLEAT W/HEADER
16x20x4
18
MERV 11 SYNTH MINIPLEAT W/HEADER
20x20x4
34
MERV 11 SYNTH MINIPLEAT W/HEADER
20x24x4
38
MERV 11 SYNTH MINIPLEAT W/HEADER
20x25x4
8
MERV 11 SYNTH MINIPLEAT W/HEADER
24x24x4
144
MERV 14 SYNTH MINIPLEAT W/HEADER
20x24x4
2
MERV 14 SYNTH MINIPLEAT W/HEADER
24x24x4
4
MERV 15 SYNTH MINIPLEAT W/HEADER
12x24x4
25
MERV 15 SYNTH MINIPLEAT W/HEADER
20x20x4
8
MERV 15 SYNTH MINIPLEAT W/HEADER
24x24x4
91
Z-LINE MERV 11 PLEAT
16x20x4
16
Z-LINE MERV 11 PLEAT
16x25x4
16
Z-LINE MERV 11 PLEAT
18x24x4
8
Z-LINE ZL PLEAT
12x24x2
213
Z-LINE ZL PLEAT
16x20x1
16
Z-LINE ZL PLEAT
16x20x2
130
Z-LINE ZL PLEAT
16x24x2
24
Z-LINE ZL PLEAT
16x25x1
12
Z-LINE ZL PLEAT
16x25x2
16
Z-LINE ZL PLEAT
16x30x1
12
Z-LINE ZL PLEAT
18x22x2
8
Z-LINE ZL PLEAT
20x20x2
178
Z-LINE ZL PLEAT
20x24x2
418
Z-LINE ZL PLEAT
20x24x4
4
Z-LINE ZL PLEAT
20x25x2
88
Z-LINE ZL PLEAT
24x24x2
384
Z-LINE ZL PLEAT
24x24x4
478
Z-LINE ZL PLEAT
28 1/2x29 1/2x2
28
Z-LINE ZL PLEAT
28x34x2
18
Delivery Location
Louis A. Johnson Medical Center
1 Medical Center Drive
Clarksburg, WV 26301
Delivery Schedule

Delivery shall be completed in accordance with the schedule listed in the embedded Excel file below.


Packaging

The filters will need to be packaged per HVAC unit and clearly marked with the System I.D. and Building#/Location of where it will be installed.
Delivery Coordination

Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge
to the government.

Period of Performance

Seeking a Base plus Four (4) Option Year contract.

Contractors desiring consideration shall send an email directly to the Contract Specialist referencing the following in the subject field, Clarksburg VAMC Air Filter Units .
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below.
If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?
(4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.
(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(7) Please provide general pricing for your products/solutions for market research purposes.
(8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
*** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics.

All emails from interested parties must be received by 15:00 PM EST, March 14, 2023
Please send your email response to: Ronnie.swailes@va.gov
This is a market survey for informational and planning purposes only. THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
Attachments/Links
Contact Information
Contracting Office Address
  • 8849 International Drive Suite 215
  • LINTHICUM , MD 21090
  • USA
Primary Point of Contact
Secondary Point of Contact


History
  • Mar 07, 2023 10:51 am ESTSources Sought (Original)

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